Examination and Accreditation Department (EAD)
The department is responsible for the overall administration, regulation and supervision of national examinations and accreditation in primary and secondary school.
Manage and coordinate all examination and accreditation;
Initiate policies, principles, procedures, and guidelines related to Examinations and Accreditation;
Ensure application of regulations and resolutions of the Board related to examinations and accreditation;
Ensure effectiveness and efficiency of service delivery in relation with national goals and with reference to Regional, Commonwealth and Global Millennium Development Goals;
Cooperate and consult with relevant ministries, other government institutions, national and international organizations on matters concerning examinations and accreditation;
Place successful candidates in different schools or institutions based on their abilities;
Prepare for higher institutions of learning a performance list of the applicants for that academic year and to collaborate in their placement in those institutions;
Develop, coordinate and monitor strategies for examinations and accreditation staff recruitment
Development of examination questions and items bank
RESPONSIBILITIES OF THE VARIOUS UNITS
1. EXAMINATION ITEMS BANK UNIT
Plan, supervise, monitor and evaluate activities related to setting, moderating and printing of national Examinations;
Supervise grading of candidates and results publication.
2. EXAMINATION MANAGEMENT UNIT
Ensure organization of examination administration and marking centres across the country;
Collaborate with district education directors and inspectors in setting up examination and marking centres
Manage problems and malpractices arising from examinations administration and marking centres ;
Ensure that sufficient examinations materials and means of transport for each centre
Codify examination papers and answer booklets according to the needs of centres;
Ensure safe storing of examination materials at national level and centres;
Arrange examination papers according to their levels and subjects;
Verify payment lists of markers;
Coordinate and supervise markers during the marking exercise;
Prepare reports as appropriate.
3. SELECTION, ORIENTATION AND ACCREDITATION UNIT
Supervise placement of successful candidates in schools, options and institutions of candidates choices;
Ensure proper storing and handling of marking sheets, diploma and certificates;
Evaluate foreign attained education qualifications and determine their equivalence with the Rwanda Education system,
Supervise the setting up of archives management and library system for the unit.
4. EXAMINATION DATABASE
Create database of candidates with information regarding districts, sectors, bio data, etc.; Produce candidates lists and use these lists to cross-check for any errors with candidates forms and make corrections;
Produce marking sheets to be sent to marking centres; 6 | P a g e
Receive filled marking sheets from marking centres and enter marks into the computer database;
Produce print outs of examination marks and crosscheck these against the hard copies of marking sheets.
Process examination data and produce statistical reports;
Analyse results and produce performance statistics;
Send analysed results to the exam items bank unit for grading;
Make a final grading list for all subjects;
Sending final list to the selection, orientation and accreditation's unit.
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